This article will guide you through understanding what the Cash Drawer Management feature on talech is capable of and how you can best utilize it for your business. You can learn how to enable it here - Setting up Cash Drawer Management.
This article will also cover all Cash Drawer Management features, such as: Cash Drawer Management Admins, Managers & Users with Permission Enabled, Cash Drawer Shifts - Open Shift & Close Shift, Pay in & Pay Out and Cash Drop.
Note: Any type of Employee account, except Other can perform a cash transaction in the talech register app. Click here to learn about employee account types and permissions - Modifying Employee Permissions.
About Cash Drawer Shifts
All cash drawer activity is tracked in shifts.
Only one shift per drawer can be run at a time. There is no limit on how many shifts can be opened and closed during a day. This can be really useful if your business has a morning/night split, or an afternoon/night split. You can track each shift's takings more accurately.
Please be aware a shift will continue to run until it is closed. This means a shift can span one or more days. All activity on subsequent days will be accrued as part of the report for the date the shift was opened. For example:
- A shift is opened on Friday at 5 PM.
- The shift is then closed on Saturday at 2:00 AM
All activities on the cash drawer report will then be listed on the report which started on Friday at 5 PM; even if there are sales into the Saturday morning. There is no way of going back and splitting a shift that has been in progress over a number of days due to an oversight.
Open Shift
If a shift has not been started, and Cash Drawer Management has been enabled, talech will automatically request to start a new shift when:
- A user with cash drawer permission logs into the register
- A user attempts to complete a sale with cash payment.
Something to remember here is employees set as a user with the ‘Cash drawer’ permission disabled will not see an open shift screen and will not be able to process a cash transaction until a shift is opened.
You must enter the entire amount the drawer will be starting with. This “opening bank” is the cash you start the day with. Should you accidentally cancel out of this screen, you can always return from the admin panel by tapping on ‘Cash Drawer’.
Once a shift is open, talech will display the other features when the cash drawer screen is selected.
Cash Drawer Management Features
The Cash Drawer Report logs the following actions, which can all be performed in the Cash Drawer section of your talech register.
Pay-in
A pay-in is used to record any additional cash added to the drawer during the shift which does not correspond to a sale made during business hours, e.g. in a restaurant where a server owes cash payments they are carrying in their personal bank.
Payout
A Payout is used to record cash removed from a drawer during a shift such as tips paid to employees or for petty cash being used to purchase supplies for the store, e.g. a coffee shop needing to buy extra milk.
Drop
A drop is performed when removing cash from the drawer such as a midday deposit/drain when the drawer is getting heavy, e.g. Pulling $1000 dollars from the drawer and depositing it in my drop safe. That cash will not be in the drawer for the final count at the time of the shift close. Drops are taken into account so as to ensure the drawer is in-balance at the end of the shift as well as to create a log of when that cash was removed from the drawer.
Close shift
When the Close Shift button is selected, the drawer will pop open. You can then count all of the cash, both coin and currency. Do not include any checks here. You can enter in the drawer's total as a lump sum or count out the drawer by denomination. The Cash Drawer Report will automatically take into account the opening amount, any drops, pay-ins or pay-outs, and sales logged during the day. Tap Submit to then close the drawer.
The result is a confirmation screen. The optional printout will provide an over/short amount for the drawer.
When reading this report, please keep in mind that the ‘Net Cash in Drawer’ is the amount of cash and coin the drawer register expects there to be based on all the activities that have been logged that day. The ‘Closing Cash Amount’ is the amount entered when the shift has been closed. If you need to edit this, please follow the steps in this article here How to Edit the Cash Drawer .
Need more help?
- talech training & device support: 1-888-995-1998
- Paytura merchant support: 1-855-4-PAYTURA or contact Paytura